A federal prime contractor

The line: 52.209-5(a)(1)(i)(A)–(D): the offeror and its principals are / are not presently debarred, suspended, proposed for debarment or declared ineligible. 52.204-26(c): the offeror has / has not reviewed SAM exclusions for covered telecommunications equipment or services (Section 889).

Citation: 48 CFR 52.209-5; 48 CFR 52.204-26; FAR 9.104

Duty Sheet: FAR 52.209-6 — Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.204-25 / 52.204-24 / 52.204-26 — Section 889 covered telecommunications: the public record beside the offeror's representation

• Step 1: The offeror keeps its representations current in SAM, including 52.209-5 (responsibility matters) and 52.204-26 (covered telecommunications). — FAR 52.204-8; FAR 52.209-5; FAR 52.204-26
• Step 3: Before entering any subcontract exceeding $35,000 (other than COTS), the contractor reviews SAM Exclusions for the subcontractor. — FAR 52.209-6(c)
• Step 5: Keep the reads with the purchasing file. — Retain 3 years after final payment (FAR 4.703(a)).

• Record: SAM.gov Exclusions — Public Extract V2 · sam.gov/search/?index=ex — held copy, re-fetched on the cadence shown; SHA-256 of the file as served
• Record: SAM.gov entity registration / FAPIIS (UEI) · sam.gov — live lookup at request time; 'did not answer' when the endpoint does not respond

What a read cannot prove: That the representation is true; who the principals are; responsibility (FAR 9.103 is the contracting officer's determination).

The line: (c) before entering a subcontract exceeding $35,000 the contractor reviews SAM exclusions for the subcontractor; (d) written notice to the contracting officer within 10 days when a subcontractor is excluded.

Citation: 48 CFR 52.209-6(c)–(d)

Duty Sheet: FAR 52.209-6 — Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

• Step 1: The offeror keeps its representations current in SAM, including 52.209-5 (responsibility matters) and 52.204-26 (covered telecommunications). — FAR 52.204-8; FAR 52.209-5; FAR 52.204-26
• Step 3: Before entering any subcontract exceeding $35,000 (other than COTS), the contractor reviews SAM Exclusions for the subcontractor. — FAR 52.209-6(c)
• Step 5: Keep the reads with the purchasing file. — Retain 3 years after final payment (FAR 4.703(a)).

• Record: SAM.gov Exclusions — Public Extract V2 · sam.gov/search/?index=ex — held copy, re-fetched on the cadence shown; SHA-256 of the file as served

What a read cannot prove: The date the subcontract was signed; the contracting officer's decision.

The line: Part II: the subcontractor acknowledges the labor standards clauses (FAR 52.222-11); the prime files one per subcontract.

Citation: 48 CFR 52.222-11; 29 CFR 5.5

Duty Sheet: FAR 52.209-6 — Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

• Step 2: Do not award to a person or firm on the WHD ineligible (debarred) list; check SAM Exclusions as well where federal funds flow. — 29 CFR 5.12(a)(1); 2 CFR 180.300; FHWA-1273 §XI

• Record: SAM.gov Exclusions — Public Extract V2 · sam.gov/search/?index=ex — held copy, re-fetched on the cadence shown; SHA-256 of the file as served
• Record: DOL Wage & Hour enforcement cases (Davis-Bacon, SCA, CWHSSA) · enforcedata.dol.gov/views/data_summary.php — live, needs a free DOL key

What a read cannot prove: Labor-standards compliance on the job.

The line: (b)(1): an offeror is required to be registered in SAM when submitting an offer and to continue to be registered until time of award, during performance and through final payment.

Citation: 48 CFR 52.204-7; 48 CFR 4.1102

Duty Sheet: FAR 52.209-6 — Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

• Step 1: The offeror represents whether it holds federal contracts and grants totaling over $10 million and whether it has proceedings to disclose. — FAR 52.209-7(b)
• Step 2: Enter the required proceedings information in FAPIIS through SAM. — FAR 52.209-7(c); FAR 52.209-9(b)
• Step 3: Keep SAM registration active from offer through final payment. — FAR 52.204-7(b)

• Record: SAM.gov entity registration / FAPIIS (UEI) · sam.gov — live lookup at request time; 'did not answer' when the endpoint does not respond

What a read cannot prove: That the registration was active on a date not read; eligibility for award.

The line: 52.209-7(b)–(c): the offeror represents whether it has active federal contracts and grants over $10 million and whether, within five years, it has had criminal, civil or administrative proceedings concluded against it — entered in FAPIIS. 52.209-9: the contractor updates the public FAPIIS record semi-annually.

Citation: 48 CFR 52.209-7; 48 CFR 52.209-9; 41 U.S.C. 2313

Duty Sheet: FAR 52.209-6 — Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

• Step 1: The offeror represents whether it holds federal contracts and grants totaling over $10 million and whether it has proceedings to disclose. — FAR 52.209-7(b)
• Step 2: Enter the required proceedings information in FAPIIS through SAM. — FAR 52.209-7(c); FAR 52.209-9(b)
• Step 3: Keep SAM registration active from offer through final payment. — FAR 52.204-7(b)

• Record: SAM.gov entity registration / FAPIIS (UEI) · sam.gov — live lookup at request time; 'did not answer' when the endpoint does not respond
• Record: USAspending recipients & awards · www.usaspending.gov — live lookup at request time; 'did not answer' when the endpoint does not respond

What a read cannot prove: That the representation is complete; responsibility (FAR 9.104).

The line: (d): the contractor reports each first-tier subcontract of $30,000 or more, with the subcontractor's UEI; the report is published through USAspending.

Citation: 48 CFR 52.204-10; 2 CFR 170 (grants); Pub. L. 109-282 (FFATA)

Duty Sheet: 2 CFR 200.214 / 2 CFR 180.300 — Suspension and debarment (federal grants and cooperative agreements)

• Step 3: Verify that a subrecipient expected to expend $1,000,000 or more in federal awards in its fiscal year ($750,000 for fiscal years beginning before 1 Oct 2024) had the required audit, and that it was filed. — 2 CFR 200.332(f); 2 CFR 200.501(a); 2 CFR 200.512(a)
• Step 5: Report each first-tier subaward of $30,000 or more, with the subrecipient's UEI, by the end of the month following the month of obligation. — 2 CFR 170 Appendix A; FAR 52.204-10(d) for contracts

• Record: USAspending subawards (prime-to-sub money flow) by exact sub-awardee name · www.usaspending.gov/search — live lookup at request time; 'did not answer' when the endpoint does not respond

What a read cannot prove: That every reportable subcontract was reported; dollar accuracy.

The line: (c): the offeror represents that it is / is not a small business concern under the NAICS code assigned, and its socio-economic status — self-certified in SAM.

Citation: 48 CFR 52.219-1; 48 CFR 19.301-1; 13 CFR 121

Duty Sheet: none yet for this line

• Step 1: Self-certify size and status for each NAICS code in SAM. — FAR 52.219-1(c); 13 CFR 121.404
• Step 2: Recertify within 30 days of a merger, acquisition or novation, and before the end of the fifth year of a long-term contract. — FAR 19.301-2(b); 13 CFR 121.404(g)

• Record: SAM.gov entity registration / FAPIIS (UEI) · sam.gov — live lookup at request time; 'did not answer' when the endpoint does not respond

What a read cannot prove: Size (an SBA determination under 13 CFR 121 on average receipts including affiliates); eligibility for a set-aside.