Government forms register · FAR Council
FAR 52.209-6
Subcontract > $35,000 exclusion check and written notice (contractor's own file; no numbered form)
Alpha Covenant Holdings, Government Forms Register: FAR 52.209-6 — Subcontract > $35,000 exclusion check and written notice (contractor's own file; no numbered form) (FAR Council); citation 48 CFR 52.209-6(c)–(d); read 2026-10-08. https://alphacovenantholdings.com/forms/far-52-209-6-subcontract
Link, quote and embed freely with the citation intact. The agency is the author of the form and the rule; this register is a dated reading of them. No endorsement is implied and none may be claimed.
Suspension and debarment under the FAR (offeror representation; subcontract check) — the steps as written
● a dated receipt is the record at this step · printable
| # | Step | Who | When | Record | Citation |
|---|---|---|---|---|---|
| 1 ● | The offeror keeps its representations current in SAM, including 52.209-5 (responsibility matters) and 52.204-26 (covered telecommunications). | offeror | annually and at each offer | SAM Reps & Certs as filed | FAR 52.204-8; FAR 52.209-5; FAR 52.204-26 |
| 2 | The contracting officer reviews SAM Exclusions for the apparent successful offeror before award. | contracting officer | immediately before award | contract file | FAR 9.405(d)(1), (d)(4) |
| 3 ● | Before entering any subcontract exceeding $35,000 (other than COTS), the contractor reviews SAM Exclusions for the subcontractor. | prime contractor | before each subcontract | the dated SAM exclusions read under the subcontractor's name | FAR 52.209-6(c) |
| 4 | If a proposed subcontractor is excluded, give the contracting officer written notice within 10 days with the required particulars. | prime contractor | within 10 days | notice letter | FAR 52.209-6(d) |
| 5 ● | Keep the reads with the purchasing file. | prime contractor | through final payment | receipts in the purchasing system | Retain 3 years after final payment (FAR 4.703(a)). |
How the auditor tests it
- Contractor Purchasing System Review: the purchasing system must document that subcontractors are checked against SAM Exclusions before award. — DFARS 252.244-7001(c) system criteria; DCMA CPSR Guidebook
- Contracting officer's pre-award file review for the SAM check and FAPIIS review. — FAR 9.405(d); FAR 9.104-6
The steps as the regulation and the auditor's program state them, each with its citation. Nothing here is advice or a determination; the agency's text controls. A dated receipt is the record at the marked steps — it shows what the official file printed on the read date, not that the step was done correctly.
Upstream — the rule as printed
48 CFR 52.209-6 — 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. · as of 2026-10-15 · last amended 2025-01-17
As prescribed in 9.409, insert the following clause: Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (a) Definition. Commercially available off-the-shelf (COTS) item, as used in this clause— (1) Means any item of supply (including construction material) that is— (i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” in Federal Acquisition Regulation (FAR) 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. (b) The Government suspends or debars Contractors to protect the Government's interests. Other than a subcontract for a commercially available off-the-shelf item, the Contractor shall not enter into any subcontract, in excess of the threshold specified in FAR 9.405-2(b) on the date of subcontract award, with a Contractor that is debarred, suspended, or proposed for debarment by any executive agency unless there is a compelling reason to do so. (c) The Contractor shall require each proposed subcontractor whose subcontract will exceed the threshold specified in FAR 9.405-2(b) on the date of subcontract award, other than a subcontractor providing a commercially available off-the-shelf item, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, proposed for debarment, or voluntarily excluded by the Federal Government. (d) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party (other than a subcontractor providing a commercially available off-the-shelf item) that is debarred, suspended, proposed for debarment, or voluntarily excluded (see FAR 9.404 for information on the System for Award Management (SAM) Exclusions). The notice must include the following: (1) The name of the subcontractor. (2) The Contractor's knowledge of the reasons for the subcontractor being listed with an exclusion in SAM. (3) The compelling reason(s) for doing business with the subcontractor notwithstanding its being listed with an exclusion in SAM. (4) The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of the specific basis for the party's debarment, suspension, proposed debarment, or voluntary exclusion. (e) Subcontracts. Unless this is a contract for the acquisition of commercial products or commercial services, the Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for the identification of the parties), in each subcontract that— (1) Exceeds the threshold specified in FAR 9.405-2(b) on the date of subcontract award; and (2) Is not a subcontract for commercially available off-the-shelf items. (End of clause) [56 FR 29138, June 25, 1991, as amended at 57 FR 44269, Sept. 24, 1992; 60 FR 33066, June 26, 1995; 60 FR 34761, July 3, 1995; 69 FR 76349, Dec. 20, 2004; 71 FR 57369, Sept. 28, 2006; 74 FR 65615, Dec. 10, 2009; 75 FR 77741, Dec. 13, 2010; 78 FR 37681, June 21, 2013; 78 FR 46795, Aug. 1, 2013; 80 FR 38299, July 2, 2015; 85 FR 27092, May 6, 2020; 86 FR 61032, Nov. 4, 2021; 90 FR 516, Jan. 3, 2025]
Amended: 2017-01-01, 2020-05-06, 2020-06-05, 2021-11-04, 2021-12-06, 2025-01-03, 2025-01-17 · SHA-256 of the XML as served: 9ebe9c9ae9f4c92d773c6a369bf9ce2d8f3333fffa12daec54e24b0ae8ad22b8 · eCFR
The eCFR is an editorial compilation maintained by the Office of the Federal Register and GPO; it is updated daily and is not the official legal edition (the annual Code of Federal Regulations is). Text printed here is as the eCFR served it on the read date.
Federal Register documents naming this form
No form number to search; this line is a regulation, not a numbered form.
Upstream of the form: the regulation text as the eCFR served it on the read date, with the dates it was amended, and the Federal Register documents that name the form. The agency is the author; this is a dated read, not an interpretation.
Not legal advice, not a compliance determination, not a statement that any filer's certification is true or false. Form numbers and line numbers are as published on the date noted and may be renumbered by their agencies; the official page controls. Audit findings quoted are the auditor's words as filed at the Federal Audit Clearinghouse, cited by report id; they describe a documentation gap, not a conclusion about any party. · All forms · Corrections
Forms Desk
Ask what the rule requires. Every sentence cites or the desk says the sources don't answer.
Answers come only from the Forms Register, the procedure steps as the regulation writes them, the eCFR text and the customer's own filing. The desk never says whether a duty was met, whether a cost is allowable, or what an auditor will conclude.