Alpha Covenant Holdings · Government Forms Register · https://alphacovenantholdings.com/forms/dot-dbe-ucp

49 CFR Part 26, Appendix F · 49 CFR 26.81

DBE Uniform Certification Application and the state UCP directory

Disadvantaged Business Enterprise certification, directory and participation (49 CFR Part 26) — the steps as written

#	Step	Who	When	Record	Citation
1	The firm applies to the state Unified Certification Program on the Uniform Certification Application with supporting documents.	firm	once; annual no-change affidavit	Uniform Certification Application (App. F); annual affidavit	49 CFR 26.83; 49 CFR 26, App. F
2 ●	The UCP certifies or denies and lists each certified firm in the public unified directory.	state UCP	on determination; directory updated	UCP directory row (name, NAICS, certifying agency)	49 CFR 26.81(g); 49 CFR 26.83
3 ●	The recipient counts DBE participation only for certified DBEs performing a commercially useful function and monitors performance.	state DOT / transit recipient / prime	at commitment and during performance	directory read dated at commitment; monitoring records	49 CFR 26.55; 49 CFR 26.37(a)

● a dated receipt is the record at this step.

Keeping the file

#	Step	Record	Where
F1	At each ● step, pull the dated receipt under the party's exact name or UEI and file its receipt id with the transaction record.	receipt id (r_…) on the procurement, subaward or payment record	https://alphacovenantholdings.com/screening
F2	Anchor your own document for the step — the signed check, the certification, the memo — by its SHA-256 beside the receipt. The document stays with you; only its hash is logged.	anchor id (a_…) in the same log as the receipt	https://alphacovenantholdings.com/r/{receipt_id} → Anchor
F3	Note the retention line the file sits under and, once the trigger date is known, the date the period runs to.	the rule's own words and date (FAR 4.703/4.705 or 2 CFR 200.334)	https://alphacovenantholdings.com/api/retention/rules
F4	At period end, keep the signed file statement for the organization: every receipt and anchor, the sources read and which did not answer, the log head they chain to.	one signed page per UEI; its hash and signature verify without Alpha Covenant	https://alphacovenantholdings.com/file/{uei}

How the dated records are kept, not what they prove. A receipt shows what the official file printed on the read date; an anchor shows a document existed in that exact form on that date; the file statement lists what the file holds. None of them states that a step was done correctly or that the organization is eligible or compliant.

How the auditor tests it

DBE program compliance is tested under Special Tests and Provisions for the Highway Planning and Construction cluster and FTA programs: participation counted only for certified DBEs; monitoring of commercially useful function. — OMB Compliance Supplement, Part 4, 20.205 and 20.5xx, Section N

The steps as the regulation and the auditor's program state them, each with its citation. Nothing here is advice or a determination; the agency's text controls. A dated receipt is the record at the marked steps — it shows what the official file printed on the read date, not that the step was done correctly.

Not legal advice, not a compliance determination, not a statement that any filer's certification is true or false. Form numbers and line numbers are as published on the date noted and may be renumbered by their agencies; the official page controls. Audit findings quoted are the auditor's words as filed at the Federal Audit Clearinghouse, cited by report id; they describe a documentation gap, not a conclusion about any party.