Alpha Covenant Holdings · Government Forms Register · https://alphacovenantholdings.com/forms/sam-reps-certs
SAM.gov Entity Registration — Representations and Certifications
| # | Step | Who | When | Record | Citation |
|---|---|---|---|---|---|
| 1 ● | The offeror keeps its representations current in SAM, including 52.209-5 (responsibility matters) and 52.204-26 (covered telecommunications). | offeror | annually and at each offer | SAM Reps & Certs as filed | FAR 52.204-8; FAR 52.209-5; FAR 52.204-26 |
| 2 | The contracting officer reviews SAM Exclusions for the apparent successful offeror before award. | contracting officer | immediately before award | contract file | FAR 9.405(d)(1), (d)(4) |
| 3 ● | Before entering any subcontract exceeding $35,000 (other than COTS), the contractor reviews SAM Exclusions for the subcontractor. | prime contractor | before each subcontract | the dated SAM exclusions read under the subcontractor's name | FAR 52.209-6(c) |
| 4 | If a proposed subcontractor is excluded, give the contracting officer written notice within 10 days with the required particulars. | prime contractor | within 10 days | notice letter | FAR 52.209-6(d) |
| 5 ● | Keep the reads with the purchasing file. | prime contractor | through final payment | receipts in the purchasing system | Retain 3 years after final payment (FAR 4.703(a)). |
● a dated receipt is the record at this step.
| # | Step | Record | Where |
|---|---|---|---|
| F1 | At each ● step, pull the dated receipt under the party's exact name or UEI and file its receipt id with the transaction record. | receipt id (r_…) on the procurement, subaward or payment record | https://alphacovenantholdings.com/screening |
| F2 | Anchor your own document for the step — the signed check, the certification, the memo — by its SHA-256 beside the receipt. The document stays with you; only its hash is logged. | anchor id (a_…) in the same log as the receipt | https://alphacovenantholdings.com/r/{receipt_id} → Anchor |
| F3 | Note the retention line the file sits under and, once the trigger date is known, the date the period runs to. | the rule's own words and date (FAR 4.703/4.705 or 2 CFR 200.334) | https://alphacovenantholdings.com/api/retention/rules |
| F4 | At period end, keep the signed file statement for the organization: every receipt and anchor, the sources read and which did not answer, the log head they chain to. | one signed page per UEI; its hash and signature verify without Alpha Covenant | https://alphacovenantholdings.com/file/{uei} |
How the dated records are kept, not what they prove. A receipt shows what the official file printed on the read date; an anchor shows a document existed in that exact form on that date; the file statement lists what the file holds. None of them states that a step was done correctly or that the organization is eligible or compliant.
The steps as the regulation and the auditor's program state them, each with its citation. Nothing here is advice or a determination; the agency's text controls. A dated receipt is the record at the marked steps — it shows what the official file printed on the read date, not that the step was done correctly.
Not legal advice, not a compliance determination, not a statement that any filer's certification is true or false. Form numbers and line numbers are as published on the date noted and may be renumbered by their agencies; the official page controls. Audit findings quoted are the auditor's words as filed at the Federal Audit Clearinghouse, cited by report id; they describe a documentation gap, not a conclusion about any party.