Alpha Covenant Holdings · Government Forms Register · https://alphacovenantholdings.com/forms/far-52-219-1

FAR 52.219-1

Small Business Program Representations — size and socio-economic status as self-certified in SAM

Small business size representation (FAR 52.219-1; 13 CFR 121) — the steps as written

#	Step	Who	When	Record	Citation
1 ●	Self-certify size and status for each NAICS code in SAM.	offeror	at registration and annually	NAICS and size flags as registered	FAR 52.219-1(c); 13 CFR 121.404
2 ●	Recertify within 30 days of a merger, acquisition or novation, and before the end of the fifth year of a long-term contract.	contractor	on the triggering event	recertification in SAM	FAR 19.301-2(b); 13 CFR 121.404(g)
3	The contracting officer may accept the self-certification unless protested or there is reason to question it.	contracting officer	at award	contract file	FAR 19.301-1(b)

● a dated receipt is the record at this step.

Keeping the file

#	Step	Record	Where
F1	At each ● step, pull the dated receipt under the party's exact name or UEI and file its receipt id with the transaction record.	receipt id (r_…) on the procurement, subaward or payment record	https://alphacovenantholdings.com/screening
F2	Anchor your own document for the step — the signed check, the certification, the memo — by its SHA-256 beside the receipt. The document stays with you; only its hash is logged.	anchor id (a_…) in the same log as the receipt	https://alphacovenantholdings.com/r/{receipt_id} → Anchor
F3	Note the retention line the file sits under and, once the trigger date is known, the date the period runs to.	the rule's own words and date (FAR 4.703/4.705 or 2 CFR 200.334)	https://alphacovenantholdings.com/api/retention/rules
F4	At period end, keep the signed file statement for the organization: every receipt and anchor, the sources read and which did not answer, the log head they chain to.	one signed page per UEI; its hash and signature verify without Alpha Covenant	https://alphacovenantholdings.com/file/{uei}

How the dated records are kept, not what they prove. A receipt shows what the official file printed on the read date; an anchor shows a document existed in that exact form on that date; the file statement lists what the file holds. None of them states that a step was done correctly or that the organization is eligible or compliant.

How the auditor tests it

Size is determined by SBA on protest or request, on average annual receipts or employees including affiliates — not by any registry read. — 13 CFR 121.1001; 13 CFR 121.103

The steps as the regulation and the auditor's program state them, each with its citation. Nothing here is advice or a determination; the agency's text controls. A dated receipt is the record at the marked steps — it shows what the official file printed on the read date, not that the step was done correctly.

Not legal advice, not a compliance determination, not a statement that any filer's certification is true or false. Form numbers and line numbers are as published on the date noted and may be renumbered by their agencies; the official page controls. Audit findings quoted are the auditor's words as filed at the Federal Audit Clearinghouse, cited by report id; they describe a documentation gap, not a conclusion about any party.