Alpha Covenant Holdings · Duty Sheet · generated 2026-10-26 21:04 UTC · free · all sheets

FAR 4.1102 / 4.1103 — Active SAM registration at offer and at award; FAR 9.104-6 — review of Responsibility/Qualification (legacy FAPIIS) records before award

Applies to: Contracting officers and contract specialists before award, option exercise or modification; prime contractors' subcontract administrators before issuing a purchase order under a federal prime · Rule text: https://www.acquisition.gov/far/4.1102

The question the rule asks

4.1102(a): offerors must be registered in SAM at the time an offer is submitted and must continue to be registered until award and throughout performance; 4.1103 tells the CO to verify. 9.104-6(a): before awarding above the simplified acquisition threshold, the CO reviews the entity's Responsibility/Qualification records in SAM and considers them in the responsibility determination. What registration status, expiration date and purpose did SAM print for this UEI on the date read, and what R/Q records (terminations for default or cause, non-responsibility determinations, administrative agreements) had agencies posted?

The party this sheet is about

Colonial Pipeline Company · keys supplied: none — exact printed name only · matching: screening-2026-06f: every check is an exact-name (or exact-UEI / exact-NPI / exact-EIN / exact-CIK) lookup against the official file named on the line; nothing is inferred from similar names, owners or affiliates

Receipt r_f49bf8d2d6bb413a · read 2026-10-26 21:04:24 UTC · SHA-256 beb7584e2b0ba15ebc6b361ca95593948a9eba50a770644e9cfc2154498b5b53 · verify: https://alphacovenantholdings.com/r/r_f49bf8d2d6bb413a

The official files that answer it, as read on that date

Source	Role	State	Records	What it printed
SAM.gov Exclusions — Public Extract V2 (GSA, daily)	answers the question	answered	0	No entry under this exact name/UEI in the SAM extract fetched 2026-10-26 (SAM_Exclusions_Public_Extract_V2_26299.ZIP).
SAM.gov Responsibility/Qualification records (legacy FAPIIS: terminations for default or cause, non-responsibility determinations, administrative agreements), as agencies entered them	answers the question	did not answer — nothing stands in for it		No UEI supplied; Responsibility/Qualification records are read from the SAM entity record by UEI. FAR 9.104-6 asks the contracting officer to review them before award above the simplified acquisition threshold.
HHS Office of Inspector General — LEIE (monthly downloadable file)	supporting	answered	0	No entry under this exact name in the OIG file fetched 2026-10-25.
U.S. Treasury OFAC — Specially Designated Nationals and Blocked Persons List (SDN.CSV)	supporting	answered	0	No entry under this exact name or listed alias on the SDN list fetched 2026-10-25.
Consolidated Screening List (trade.gov) — BIS, State and Treasury lists, OFAC SDN excluded here because it is read directly	supporting	answered	0	0 export-control or sanctions list entries (BIS, State, Treasury non-SDN) under this exact printed name
USAspending.gov (recipient name equals this name)	supporting	answered		No registered recipient equals this exact name.
SAM.gov entity registration	cross-source	did not answer — nothing stands in for it

What to record in the file

The SAM entity record as read — registration status, expiration date, purpose of registration, exclusion flag — and the R/Q record count and rows with their record dates and instrument numbers, with the read time and the receipt SHA-256, in the contract file. Whether the registration is adequate for the award and what weight any R/Q record carries is the contracting officer's determination under FAR 9.104; the receipt is the dated record of what SAM printed.

What this sheet does not decide

The receipt does not decide eligibility, responsibility, identity or compliance. It records what each official file printed for an exact key or exact printed name on a date. A same-name row is a candidate to be resolved by the reader, not a match. Answering the form's question is the applicant's or reviewer's act; this sheet puts the dated record beside it.

Full receipt (all sources, known limits, print record): screening record · Methodology: https://alphacovenantholdings.com/methodology · Corrections (free, public log): https://alphacovenantholdings.com/corrections