State and local purchasing — solicitation and award (2 CFR 200.214 / 2 CFR 180.300)

Suspension and debarment record. As a condition of award of any covered transaction funded in whole or in part by a federal award, the Purchasing Agent shall obtain, on or before the award date, a dated read of the SAM.gov Exclusions public extract for the awardee's exact legal name and UEI, together with the HHS-OIG exclusion list and the applicable state Medicaid exclusion list where the award is health-related. The record shall state, for each source: the source's own file date or the read time, the official key (UEI, NPI, EIN, CIK or CCN) or the exact printed name used, the rows returned verbatim, and any source that was not read or did not answer. The record shall carry a SHA-256 of its canonical content and shall conform to the Alpha Covenant Receipt Format v1 (an open specification, CC BY 4.0, at https://alphacovenantholdings.com/spec), so that any party may recompute the hash and re-run the read. The record is evidence of what the files printed on a date; it is not a representation by the record's producer about the party's eligibility, identity or compliance, which remain the responsibility of the party and the reviewing officer. The record satisfies the verification method at 2 CFR 180.300(a) and shall be retained with the procurement file for the period required by 2 CFR 200.334.